Document Imaging is the conversion of paper documents into electronic images on your computer. In this day and age of computer technology, more and more companies are turning to digital document capture to enable their businesses to integrate more efficiently with computers and the Internet. Once the documents are on your PC they can then be retrieved effortlessly in seconds.
Some of the benefits derived from document imaging include: Reduced Costs of handling, storing and duplicating paper documents.
Improved Customer Service through much shortened delays in locating and copying unstructured documents, which are otherwise stored in filing cabinets or remote rooms.
Increased Accessibility of your documents. Scanned documents can be instantly emailed or printed, even accessed by a remote user via the Internet.
Improved Internal Efficiency by reducing the time your employees spend locating documents and files and increasing the time they spend with your customers.
There are three processes involved with document imaging: scanning, indexing and retrieval. Scanning is the process of feeding a hard copy document through a scanning machine so that it can be viewed and stored on a computer. When scanning is combined with an indexing system, it creates an organised document filing system that makes future retrieval simple and efficient.
Indexing allows you to categorise a scanned document using a key word or number, such as customer name, account number etc. A powerful indexing system makes the retrieval of a document easy. Index field searches allow users to comb through millions of scanned documents in seconds to find the required information.
If you would like to know more information on how document imaging may benefit your company, please e-mail us at info@filestores.com or call out freephone number 1800 747 333.
